Privacy Policy

01Information we collect

Information you give us

When you request a seat or contact us, we collect:

• Full name
• Professional email address
• Job title
• Company or organization
• LinkedIn profile URL
• Company website (optional)
• Your answer to our question about AI strategy
• Your communication preferences (the consent boxes you tick)
• Anything else you choose to send us by email

Information collected when you attend

• Attendance records (whether you attended a confirmed event)
• Photos, audio or video recorded during parts of an event, as described in section 5

Information collected automatically

When you visit the Site, we and our service providers may collect basic technical information, such as your IP address, browser type, device type, pages visited, the website that referred you and the date and time of your visit. We use cookies and similar technologies for this, as described in section 6.

02How we use your information

We use your information to:

• Review your request and decide whether we can offer you a seat
• Send you confirmations, event details, reminders and updates about your request
• Plan the event, including the guest list, name badges and seating
• Invite you to future events, if you agreed to this
• Respond to your questions and messages
• Understand how the Site is used and improve it
• Keep the Site and our events safe and secure
• Meet our legal obligations

We do not sell your personal information, and we do not use your application answers for any purpose other than running and improving our events.

03Legal bases (for visitors in the EU, EEA and UK)

If data protection laws such as the GDPR apply to you, we rely on:

• Your consent, for example when you ask to receive invitations to future events. You can withdraw consent at any time.
• Steps you ask us to take, such as reviewing your seat request and managing your attendance.
• Our legitimate interests in running, securing and improving our events and Site, where these are not outweighed by your rights.
• Legal obligations, where the law requires us to keep or share information.

04How we share your information

We share personal information only in these cases:

• Event hosts: our co-hosts may see the guest list and your application details so they can prepare for the conversation.
• Other attendees: approved guests may see your name, job title and company, for example on a name badge or an attendee list shared after the event. You can ask us not to include you on any shared list.
• Service providers: companies that help us run the Site and events, such as website hosting, email, form and database services and analytics. They may use your information only to provide services to us.
• Legal reasons: when required by law, or to protect the rights, safety or property of our guests, our hosts or others.
• Business changes: if ConnectLoop is involved in a merger, acquisition or sale of assets, your information may be transferred as part of that deal, under this policy.

05Photos and recordings

Selected parts of the featured conversation may be photographed or recorded and shared on the Site, social media or in recaps. We will tell guests about recording arrangements before each event. If you do not want to appear in photos or recordings, please tell us before or at the event and we will do our best to respect your choice.

06Cookies and analytics

We use cookies and similar technologies to keep the Site working and to understand how visitors use it. You can block or delete cookies in your browser settings; some parts of the Site may not work as well if you do. We use Google Analytics to understand how visitors use the Site, and the ConnectLoop chat widget to answer visitor questions. Both may set their own cookies or similar identifiers.

07How long we keep your information

• Seat requests that are not approved: up to 1 month, so we can consider you for future events.
• Information about approved guests and attendees: for as long as the event series runs, or until you ask us to delete it.
• Email preferences: until you unsubscribe or withdraw consent.

After that, we delete or anonymize your information unless the law requires us to keep it longer.

08Your rights and choices

Depending on where you live, you may have the right to:

• Access the personal information we hold about you
• Correct information that is inaccurate
• Delete your information
• Object to or restrict how we use it
• Receive a copy of your information in a portable format
• Withdraw consent at any time, without affecting earlier use

California residents: you have the right to know what personal information we collect and how we use it, to request deletion or correction, and to not be discriminated against for using these rights. We do not sell or share personal information for cross-context behavioral advertising.

Unsubscribing: every event email includes a way to opt out of future invitations, or you can contact us at the address below.

To make a request, use our Contact page. We may need to confirm your identity before we act on it. If you are in the EU, EEA or UK, you also have the right to complain to your local data protection authority.

09How we protect your information

We use reasonable technical and organizational measures to protect your information, such as encrypted connections (HTTPS) and limited access to guest data. No method of storing or sending data online is completely secure, so we cannot guarantee absolute security.

10International transfers

We are based in the United States, and our service providers may process information in the United States and other countries. If you are outside the United States, your information may be transferred to and stored in countries with different data protection laws. Where required, we use appropriate safeguards for these transfers.

11Children

The Site and our events are for business professionals. We do not knowingly collect personal information from anyone under 18. If you believe a child has given us information, please contact us and we will delete it.

12Links to other websites

The Site may link to other websites, such as LinkedIn or ConnectLoop. We are not responsible for the privacy practices of those websites, so please read their privacy policies.

13Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will change the effective date at the top of this page. If the changes are significant, we will let registered guests know by email.

14Contact us

If you have questions about this Privacy Policy or your information, please reach us through our Contact page, or write to: